Financial Institutions Mailing

Common Mail Issues At Banks

Many financial institutions have shifted their physical mailrooms to digital locations for various reasons. Despite this, some documents must be handled and sorted physically. Bank mail sorters have a big responsibility to ensure mail is organized. They operate mail-sorting machines and equipment designed to eliminate manual work. Banks experience mailing issues that can be resolved through efficient systems. Some common
problems are:

• A Chaotic Mailroom – A lack of organization and inefficient systems can lead to a chaotic mailroom. Without measures to sort bank mail, it can be hard to track. Some risks of an unorganized mailroom include potential security and compliance concerns and misplaced or inaccessible documents. Efficiency is key and can be achieved with equipment such as a letter and flats sorting machine.

• Delays Due to Inefficiencies – Mail must be organized and sorted promptly. Incoming and outgoing mail are prioritized and sent accordingly. Delays could adversely affect the financial institution without a mail sorting system. Invoices and payments could be delayed if documents aren’t organized, making it essential to have a functional mail sorting system in place.

• Returned Mail – Banks and other financial institutions often find returned mail a time-consuming process. This is mostly because of the effort required to reissue it when numerous other mailing issues take priority. It takes time to sort returned mail and figure out the content, why it was returned and whether there’s an updated mailing address. With an appropriate returned mail banking sorter solution, companies can save time and money sending mail to undeliverable addresses.

• Outdated Mail Sorting Solutions – Like returned mail, outdated machines can add time back to the sorting process. The right mailing solution can help mitigate costs and save time and money.

• Lengthy Mail Sorting Times – Another common mail issue at banks is lengthy mail sorting times due to presorting mail. Sorting through bulk mail can lead to timely setbacks. Organizing presorted mail can be done easily with an efficient mail sorting system.

Tritek’s Mail Sorting Solutions

Tritek offers the optimal mailing solutions for every mailroom. Whatever size equipment you need, we have the solution for your mailroom.

Mail Sorting 

Where there’s chaos, Tritek brings order. A chaotic mailroom is no match for our sorting solutions. We have an extensive range of inbound mail equipment suited for any size mailroom, and our Compact series could be the perfect fit. The Tritek Compact sorting machine makes this mundane task effortless. It is only 12 feet long by 4 feet wide but packs a punch. Some features include:

• Dual-sided imaging
• Sorting newspapers and flats
• In-line printing, labeling and opening
• Reading barcodes, script fonts, handwritten addresses and optical character recognition (OCR)

With these and several other features, the Compact series solution is ideal for sorting inbound and other mail, especially in smaller spaces. 

Larger Volumes? No Problem

Our larger solution is perfect for reading all mixed mail types at speeds up to 30,000 pieces per hour. The modern M Sorter allows you to add any amount of drop bins or stackers for smooth, fast operation. It runs any mail type up to 12 inches by 17 inches by 0.75 inch thickness. The in-line opener lets you open the mail effortlessly. The automated integrated software is highly compatible and lets you input instructions to help minimize downtime. This machine will make mail sorting a breeze.

Returned Mail

We want to save you time and money by removing incorrect addresses from your database. Our returned mail process and software are easy and effective, and our solutions are proven, with 15 years in operation. Our bank mail sorting machine is suitable for returned mail banking document processing. 

Scan and Email Delivery

Going digital may be the solution to your mail delivery issues. Establishing a digital paper trail without the usual physical footprint, our digital mailroom is a virtual solution for your peace of mind. Document Scan & Search software lets you scan directly to email for convenience. File and store virtual documents with Tritek’s Oasis system. The Oasis stores scanned documents in the right format, making emailing easy. It can be set to open and scan mail before sorting, a prominent feature for the digital space.