See Our Technology in Action at Printing United
Booth 4186 • October 22–24
Does your company handle mail? Of course it does. Nearly every organization relies on postal mail, both inbound and outbound, to facilitate the business relationships between customers, suppliers, partners, and outside entities like government agencies. If volumes are great enough, your mail center manager uses machines to process the mountains of mail that must pass through their departments every day. They couldn’t do the job without this equipment—the mail sorting machines being the most important.
Managing maintenance and staffing costs, along with floor space constraints, can be constant challenges for your mail center operations people. With postal mail volumes now lower now than at a peak time when some mail equipment was purchased, corporations are looking for ways to economize in the mail center. Re-evaluating their lineup of mail handling equipment may be in order.
Even though mail volumes may be down, your company must still deal with the material that remains and do so efficiently and at a low cost. If you can’t sort outbound mail, your company may be paying what equates to single-piece postage rates. Without automated inbound mail sorting, you must rely on extra labor and time spent reading and sorting inbound mail for internal delivery.
This may be the time to right-size your equipment and take advantage of the benefits of a multi-purpose machine.
Mail handling is a critical driver of communication, compliance, and customer satisfaction. Invoices, contracts, marketing materials, legal notices, and more must move efficiently in and out of the organization. The Tritek M sorter is ideal for this dual function.
Incoming mail includes customer payments, insurance claims, medical records, government notices, and legal documents—items where timing and accuracy are critical and often subject to the constraints of governmental compliance. Inefficient inbound mail handling results in delays that affect an organization’s cash flow and reputation in the marketplace. It is not just a matter of inconvenience. Checks sit idle, leading to cash flow issues; legal documents miss response deadlines, resulting in compliance penalties; or medical records can fail to reach the specified department on time, affecting patient care.
Efficient inbound sorting ensures that mail reaches the right department or recipient quickly, reducing bottlenecks and shortening response or action times. Productivity increases when your staff no longer spends time manually sorting mail, allowing them to focus on higher-value tasks. Automated sorting eliminates human error and speeds distribution. Tritek customers can reduce their Inbound mail processing time from hours to minutes after automating this area of their workflow.
Outbound mail sorting impacts cost savings and postal compliance. Outbound mail may include invoices, account statements, policy updates, and marketing campaigns. Postage is the “hard cost” of the mailing process, and the level and method of sortation you use to prepare the mail will affect how the Post Office computes your postage costs.
Mail presorted by ZIP Code or delivery area qualifies mailers for substantial postage discounts. Without sorting, mailers may pay single-piece retail postage rates—a costly mistake for companies sending thousands of items daily.
Another advantage of sorting your outbound mail is the speed at which your mail makes it into the postal delivery network. Presorted mail spends less time inside a USPS processing plant before moving on to the next step in delivery. Quicker delivery speed has a direct impact on cash flow triggered by the bills you send by mail. In compliance-driven industries, such as healthcare and finance, fail-safe sorting ensures mail reaches recipients without delay, reducing the cost of fielding customer service calls and inquiries related to mail still in transit.
Traditionally, companies relied on separate systems or manual labor for inbound and outbound sorting. The Tritek M Sorter is a single solution covering both processes, and offering several advantages:
Cost Efficiency – A single mail sorter eliminates the need to purchase, maintain, and staff two separate systems. Reduced equipment costs, lower maintenance, and fewer technical support requirements translate into budget savings.
Space Optimization – Mail centers often operate in a shrinking piece of real estate. A single piece of equipment frees up space, providing a more efficient and less cumbersome workflow. Extra space offers the possibility of adding new mail and shipping services or accommodating higher volumes of inbound or outbound parcels.
Operational Flexibility – A dual-purpose sorter allows mail center managers to switch between inbound and outbound tasks quickly, depending on workflow demands. During peak outbound seasons (such as year-end billing or tax notices), a single piece of hardware handles the outgoing volume increase and can easily pivot to inbound processing when required.
Operational Redundancy and Training Simplicity – Tritek customers find that using one machine simplifies employee training and reduces operational complexity. Your staffers will become proficient with a single system, leading to fewer errors and greater processing consistency.
Since 1988, Tritek has engineered, patented, and field-proven production mail automation solutions to enhance productivity and efficiency for mail service providers and in-plant mail centers across the nation. The dual-function M Sorter is just one offering on Tritek’s expanding menu of mail systems. Solutions include Biohazard Screening, Digital Email Delivery, Returned Mail Processing, Inbound Mail, Presorted Mail, and Parcel Processing. Clients include mail service providers, print providers, Fortune 500 companies, government agencies, educational institutions, financial services companies, healthcare organizations, insurance companies, and fulfillment services.
See Our Technology in Action at Printing United
Booth 4186 • October 22–24