Digital Email Delivery

Tritek’s system operates through:

• State-of-the-art technology and scanners
  
• Mail center equipment that scans directly to email
  
• Image capture using cameras and hardware
  
• Software that executes business rules
  
• Automatic data extraction from mail pieces
  
• Rules engine to determine proper recipients
  
• Digital storage and retrieval of mail images
  
• Email notification to intended recipients

Key benefits include:

• Convenient access to mail from anywhere, anytime
  
• Reliable delivery to remote and distributed workforces
  
• No missing mail or packages
  
• Reduced mailroom staff workload
  
• Staff can focus on other important tasks
  
• Improved accountability and tracking
  
• Better organization of incoming mail
  
• Time savings on manual mail distribution
  
• Cost reduction in mail delivery
  
• Support for work-from-home arrangements

Recipient determination uses:

• Address information from mail piece
  
• Employee directory lookups
  
• Business rules and routing logic
  
• Department information
  
• Job function and role
  
• Physical and remote location data
  
• Exception handling for unclear addresses
  
• Manual review when necessary

Cost savings through:

• Elimination of courier staff and routes
  
• Reduced physical mail delivery vehicles
  
• Reduction in mailroom staff workload
  
• Elimination of physical delivery personnel
  
• Fewer resources needed for mail routing
  
• Reduced facility space requirements
  
• Lower operational overhead
  
• More efficient mail handling

Digital email delivery is ideal for:

• Organizations with dispersed or remote workforces
  
• Companies with employees working from multiple locations
  
• Organizations with mixed on-site and remote staff
  
• Displaced workforce programs
  
• Companies supporting work-from-home flexibility
  
• Businesses with widespread geographical operations
  
• Organizations seeking cost efficiency
  
• Companies prioritizing employee convenience

Certain items remain physical delivery only:

• Documents requiring wet signatures
  
• Certified Mail items
  
• Registered Mail items
  
• Overnight and two-day carrier deliveries
  
• Confidential items requiring special handling
  
• Items that change business trajectory
  
• Items per specific regulatory requirements
  
• Items per formal business rules

Security measures include:

• Proper authentication of recipients
  
• Email delivery to verified addresses
  
• Digital security protocols
  
• Protection of sensitive mail
  
• Access control to mail images
  
• Secure data storage
  
• Compliance with regulations
  
• Audit trails and tracking

Virtual mail service includes:

• Complete digital handling of physical mail
  
• No need to visit a physical mailroom
  
• Electronic delivery to your email
  
• Digital storage and organization
  
• Access to mail history and archives
  
• Convenient alternatives to physical mail delivery
  
• Secure digital delivery methods
• Support for modern distributed workplaces

Digital email delivery supports:

• TIFF (Tagged Image File Format)
  
• JPG/JPEG (Joint Photographic Experts Group)
  
• PDF (Portable Document Format)
  
• Multiple format flexibility
  
• Industry-standard formats
  
• Easy compatibility with most systems
  
• Suitable for long-term archival